Control - How-To Retain Prior Tax Rates

Currently, whenever you change your tax amounts and go to edit an existing order or invoice, Control will automatically update the taxes for you. But what if you don't want it to update the taxes for you? Instead you would prefer to keep the original tax rate on the order.

Below are steps outlining how to update your tax rates while still retaining the ability to keep your old rates on any orders you specify. Below is a basic outline of how we will setup this capability in Control.

  • Create new tax accounts for old tax rates.
  • Create new tax classes that will be used on any orders where you need to retain those old rates.
  • Changing the tax class on the order to use the old rates specified in your new tax class.

Steps

Create new tax accounts for old tax rates:

  1. Click on Setup | Accounting Setup.
  2. From the list on the left, click on Chart of Accounts.
  3. In the middle column, expand Liabilities | Sales Tax Liabilities.
  4. Find the Tax that has changed recently and click on Clone on the right action bar.
  5. Fill out the information as you normally would for a new tax account, with the old tax rate under the "Rate:" box. When naming it, try to keep it close to the original while informing that it's the old tax rate (for example, "My State Tax Payable as of July 1 2009").
  6. Click on Save on the right action bar.

Create new tax classes with old tax rates:

  1. Click on Setup | Accounting Setup.
  2. From the list on the left, click on Tax Classes.
  3. Find the current tax class that you use, and click on Clone on the right action bar.
  4. In bottom box, find and uncheck the new tax that you don't want, and check the new tax account that was made in the above step for the old tax you would like to use.
  5. As above, try to keep the name close to the original with indication for when this account is from (for example, "My Location as of 7/1/09")
  6. Click on Save on the right action bar.

Changing the tax class on the order to use the old rates:

  1. Go to edit an order.
  2. A box will pop up informing you of the tax adjustments that are made from changing your current tax amount. Click "OK".
  3. Go to the Totals tab for the order, and click on the box next to taxes that has the tax amount.
  4. From here, select the old tax class that was made above to keep the taxes the same as when you made the order, and click OK.
  5. Click on Save to save the order and keep the taxes at the amount they were before you changed the main tax rate.

See Also